Office Manager Job Description: The 2026 Complete Guide

An office manager job description defines the core responsibilities for someone who keeps business operations running smoothly. This role involves coordinating administrative tasks, managing office resources, and serving as the communication hub between teams. Understanding what does an office manager do helps you create better organizational structures for your web development agency or design studio.

The position requires juggling multiple duties simultaneously. Office managers handle everything from scheduling meetings to maintaining office equipment, ensuring your team can focus on client projects without operational distractions.

Core Office Manager Responsibilities

The primary office manager duties center around administrative oversight and team support. You need someone who can manage vendor relationships, track expenses, and maintain filing systems.

Office manager tasks often include onboarding new employees, which is critical for web development teams. They prepare workstations, set up software access, and introduce company protocols. This ensures your designers and developers start productive from day one.

Budget management falls under their scope too. They track spending on software licenses, hardware purchases, and office supplies that your technical team needs.

Daily Operations and Coordination

Managing communication flow represents a major responsibility. Your office manager screens calls, responds to general inquiries, and routes messages to appropriate team members.

They coordinate meeting schedules across different time zones when you work with remote clients or distributed teams. This includes booking conference rooms, setting up video calls, and preparing necessary materials.

Facility maintenance also requires attention. They ensure internet connectivity stays reliable, order replacement equipment, and coordinate with IT support when technical issues arise.

Creating Your Office Manager Job Description for Resume

When writing an office manager job description for resume screening, focus on skills specific to your industry. List requirements like familiarity with project management tools, understanding of basic technical terminology, and experience with remote team coordination.

Include specific metrics where possible. Mention managing budgets of certain amounts, supporting teams of specific sizes, or handling particular volumes of vendor contracts.

Highlight soft skills that matter in creative environments. Communication abilities, problem-solving aptitude, and adaptability are essential when supporting web development projects with changing deadlines and client demands.

Final Thoughts

A well-structured office manager role frees your technical team to concentrate on building and designing websites. The position requires someone who can handle diverse responsibilities while maintaining organizational efficiency. Your job description should reflect both traditional administrative duties and industry-specific needs that come with running a web development or design business.